Under the general supervision of the HQ Facilities Supervisor, this position is responsible for handling logistics at W. M. Keck Observatory's headquarters and summit facilities. Logistics includes procurements, inventory of critical spare parts, stocking and storage of supplies, shipping and receiving, and interfacing with vendors for equipment repairs and returns.
- Provide logistical support of technical activities at HQ and on the summit including, but not limited to:
- Efficiently procure parts, equipment, supplies and other consumables staying aware of the total cost of acquisition and department budget limits
- Be a responsible steward of company resources in line with company goals and ethics.
- Assist in the planning, management, and efficient organization of labs and lab equipment.
- Manage inventory of critical spare parts and supplies.
- Maintain accurate and timely tagging of capital assets as they are physically received.
- Update Business Portal capital asset database for assets purchased.
- Assist Finance Department personnel in biennial inventory of WMKO assets.
- Manage storage of parts and supplies.
- Arrange for timely shipment of parts, equipment, and supplies to summit facility.
- Arrange vendor repair/return of equipment.
- Coordinate procurement, shipping and receiving, and vendor relationship activities with Finance Department.
- Maintain and update required Safety Data Sheets (SDS) record keeping in coordination with the Environmental Health and Safety Officer (EHS).
- Develop productive working relationships and effective communication with primary customers including but not limited to Operations and Infrastructure, Finance/Purchasing, and project staff.
- Drive WMKO vehicles as necessary to transport employees and freight to and from the summit in a safe manner.
- Provide backup coverage for HQ non-technical procurements and shipping and receiving.
- Drive forklifts and operate material handling equipment.
- Remove snow and ice as required to make the facility accessible, operational and safe.
- Perform other duties consistent with the scope of the position.
- High School diploma
- Five (5) years' work experience in operations or related field.
- Procurement, budgeting, and analysis skills desired.
- Experience working in an operations work environment.
- Experience working at an astronomical observatory.
- Supervisory and training experience.
- AS degree in Electronics, other technical field or relavent experience
- Microsoft Office Proficiency.
- Good working knowledge of parts and supplies procurement and inventory tracking.
- Motivated, self-starter who can manage multiple tasks and priorities within a fast paced environment.
Certificates and Licenses
- Valid driver's license and clean abstract.
To perform the job successfully, an individual should demonstrate the following competencies:
- Communication: Ability to communicate effectively and concisely at all levels.
- Interpersonal skills: Ability to build collaborative, effective relationships with staff.
- Professionalism: Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration; accepts responsibility for own actions; follows through on commitments.
- Willingness to commit to WMKO core values: Safety, Integrity, Respect, Discovery and Service.
- Willingness to commit to WMKO cultural values: Education/Learning, Communication, Teamwork, Rewarding Work Environment, Excellence, Community Involvement.
- Willingness and ability to occasionally work nights and weekends.
These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. This is not a complete list of the physical demands that may be required.
- Sit: Remain in the seated position continuously.
- Use hands and fingers: Pick, pinch, or otherwise working primarily with fingers rather than with the whole hand or arm as in handling.
- Talk: Express or exchange ideas by means of the spoken word to impart oral information to clients or to the public and to convey detailed spoken instructions to other workers accurately, loudly, or quickly.
- Stand: Remain on one's feet in an upright position at a workstation without moving about.
- Walk: Moving about on foot.
- Lift: Raise or lower an object from one level to another (includes upward pulling) up to 75 pounds.
- Vision: Color vision - Ability to identify and distinguish colors.
- Hear: Perceive the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication, and making fine discriminations in sound
- Carry: Transport an object, usually holding it in the hands or arms, or on the shoulder.
- Push: Exert force upon an object so that the object moves away from the force.
- Pull: Exerting force upon an object so that the object moves toward the force (includes jerking).
- Climb: Ascend or descend ladders, stairs, scaffolding, ramps, poles using feet and legs or hands and arms. Body agility is emphasized.
- Balance: Maintain body equilibrium to prevent falling when walking, standing, crouching, or running on narrow, slippery, or erratically moving surfaces.
- Stoop: Bend body downward and forward by bending spine at the waist, requiring full use of the lower extremities and back muscles.
- Handle: Seize hold, grasp, turn, or otherwise workwith hand or hands. Fingers are involved only to the extent that they are an extension of the hand, such as to turn a switch or shift automobile gears.
- Ability to pass a high altitude physical.
- Ability to work at the Observatory (14,000 foot elevations).
This job operates in a professional office environment. This role may use standard office equipment such as computers, telephones, photocopiers, filing cabinets and fax machines.
These environmental conditions are representative of what an employee will encounter while performing the essential functions of the job. This is not a complete list of the environmental conditions that may be encountered.
- Exposure to weather: Subject to extreme cold. Temperatures can be below 32 degrees for periods of more than one hour. Consideration should be given to the effect of other environmental conditions such as wind and humidity.
- Subject to Noise: There is sufficient noise to cause the worker to shout in order to be heard above the ambient noise level.
- Subject to Hazards: Moving mechanical parts.
- Subject to constrained spaces: Required to function in narrow aisles or passageways.
The above information on this job description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position.
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