W. M. Keck Observatory

This is a part-time position - 20 hours per week

The W. M. Keck Observatory (WMKO) seeks a motivated self-starter to join us as an Administrative Assistant.  This position will provide support functions for the observatory and serve as receptionist and will report to the Compensation and Benefits Officer.

 All qualified applicants, including women, protected veterans, and individuals with disabilities are encouraged to apply.

Principle activities include:

  • Office Administration -Provide office services by implementing administrative systems and procedures as well as monitoring administrative projects.
    • Assist staff with administrative requests
    • Process reservations and payments for Visiting Scientists Quarters (VSQ) and Hale Pohaku
    • Communicate VSQ guidelines and procedures to visitors
    • Maintain phone directories, photo boards and organizational charts
    • Process and distribute incoming mail
    • Prepare bank deposits
    • Prepare new employee packets
    • Maintain and order office supplies
  • Front Desk Reception -Welcome visitors by greeting them in person or on the telephone; answer or refer inquiries, and orient them to lobby displays and informational materials.

Required Qualifications

  • Five (5) years' of progressively responsible experience as an Office Assistant, Receptionist and/or Administrative Assistant.
  • Proven experience in multi-tasking of work projects
  • Exceptional organizational and planning skills
  • Microsoft Office proficiency

Application 

Cover letters can be addressed to Jeannette Mundon in the Human Resources office.

WMKO is an Equal Opportunity Employer

 

Full Job Description
W. M. Keck Observatory
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